Home » The Top 4 Reasons You Need Volunteer Management Software
As a volunteer manager, you probably spend your day organizing time sheets, planning community events, recruiting new volunteers, and managing returning ones. It’s no surprise that many volunteer leaders feel there’s just not enough time in the day to get it all done.
As a result, many organizations turn to a patchwork of time-tracking tools and forms to get through the day-to-day. However, this can lead to data issues and disorganization down the road.
Can you relate? It may be time to invest in volunteer management software. In this article, we’re diving into the top 4 reasons you need volunteer management software, and we’ll explain how to find the perfect solution for your organization.
Top 4 Reasons You Need Volunteer Management Software
Let’s start with the basics. As you may know, volunteer management involves the recruitment, engagement, and retention of a dedicated group of volunteers.
When an organization crafts an effective volunteer management strategy, they can build a volunteer program which meets or exceeds their organizational goals. But sometimes the day-to-day tasks become too much for a single person. Many volunteer managers rely on volunteer management software to help them keep up with daily operations.
In our experience, volunteer managers typically wear many hats. Often, volunteer managers are in charge of
Volunteer management software is a tool that helps organizations streamline the normal functions of a volunteer program, such as events, regularly scheduled volunteer opportunities or services, and other initiatives within a single system. This type of software usually offers a suite of volunteer recruitment, scheduling, and engagement tools, and is a protected database of volunteer information.
Volunteer managers can use volunteer management software to track program data such as:
Many volunteer managers find that they save time, keep in touch with volunteers, and stay organized by using volunteer management software.
Today, most volunteers search for opportunities online; therefore, volunteer management software is a necessity for organizations who want to stay savvy and reach the interested volunteers in their community.
Many service-focused organizations believe that using software to manage volunteers is valuable, yet many don’t know when it’s time to put one in place.
Below you’ll find the top reasons you need to invest in volunteer management software today.
As a nonprofit professional, you’re likely faced with the challenge of having too little time to accomplish all the tasks you’ve been assigned. A volunteer management system helps volunteer managers regain control of their time by automating key parts of the volunteer management process. Most platforms generate ready-to-go reports, sort volunteers based on availability, and organize volunteer shifts into a printable calendar.
Here are some additional areas you can save time by investing in volunteer management software:
Volunteer managers need to accurately illustrate program impact to their communities, board of directors, and financial supporters. If you’re having trouble easily quantifying impact, you’re not alone.
A common reason that people choose to adopt volunteer management software is so that they can develop and convey their program’s impact in a more holistic way.
Volunteer management software tracks the volunteer lifecycle so that you can quickly understand how many volunteers you have and the hours they’ve served.
Several platforms can even attribute the impact value of volunteer hours or skills shared with the organization. Organizations can use this data to gauge progress they’re making on their mission or the effectiveness of their community programs.
By understanding program and volunteer impact through accurate real-time reporting, you can:
When your program data is spread across multiple systems, volunteer engagement can be time-consuming and tedious. Rather than spending time tracking down volunteers’ phone numbers and calling them individually, nonprofit professionals are increasingly turning to software that can do the heavy lifting for them.
Volunteer engagement features are some of the biggest and most important reasons professionals choose volunteer management software. Volunteer managers who want the ability to send bulk emails or text messages to their volunteers should search for solid communication features.
Make sure that you’re able to filter your volunteer data to build targeted lists based on volunteer interests, availability, skills, and credentials. You can use this to contact your volunteers with personalized opportunities to serve.
If you’ve resolved to strengthen your volunteer engagement efforts this year, here are a few additional ways that volunteer management software can help:
Volunteer recruitment is not an easy task. While you can certainly get the word out using newspaper ads, word-of-mouth, or community bulletins, in 2022 you should be meeting people where they are: online!
Community members must be able to quickly and easily find your volunteer website, scroll through relevant opportunities, and respond online. Digital volunteer recruitment is the most effective way to find new volunteers in your community.That’s why many volunteer professionals rely on volunteer management software to recruit a volunteer pool with a vast array of skills and qualifications.
Volunteer management software makes helps nonprofit leaders to recruit more volunteers by:
We know that navigating the tech sphere can be a bit daunting for volunteer managers. Fortunately, we’ve been in the volunteer management space for over a decade, so we have plenty of advice on how to choose the best volunteer management software!
You’ll want to find an all-in-one volunteer management solution that meets as many of your needs as possible. With a comprehensive platform, you’ll be able to increase volunteer engagement, build long-lasting relationships with supporters, and more effectively track involvement.
With an effective software system, you’ll better retain these volunteers and build genuinely meaningful relationships that last.
Look for a system that has a variety of features and benefits that empower nonprofits to take control of their volunteer management. These features include:
Get Connected is the best all-in-one solution for your organization. This volunteer management software helps you better engage supporters and create long-lasting and valuable relationships within the community.
Ready to research volunteer management options? Explore your options.
Author: Court McCracken
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